Administrative Assistant

We are looking for an energetic bookkeeper/office administrator to join our team.

Responsibilities:

Bookkeeping

• Create invoices/ enter bills
• Accounts payable and receivable
• Weekly and monthly financial reporting
• Progress Invoicing
• Purchase supplies and equipment
• Facilitate stock take counts for journal entry adjustments
• Provide information to the business owners & management
• Maintain the chart of accounts
• Monthly Creditors reconciliation to the statement and batch upload for payment
• Follow up outstanding creditors, maintain records, and provide reports as required
• Record the financial transactions of a business in bookkeeping software (such as QuickBooks), spreadsheets, or databases
• Prepare and send invoices and receipts to debtors
• Assistance with providing business metrics to key departments

Office administration support

• Post to Facebook, Instagram, etc
• Receive and direct incoming phone calls
• Update website content
• General office duties
• Organise Social events

Skills and experience:

The successful applicant will have a minimum of 1-2 years experience and possess the following skills.

• Quickbooks/MYOB or Xero experience
• An organised person, disciplined with deadlines
• Great communicator, courteous, able to work in a small team and autonomously
• Microsoft Excel, Word skills
• Strong communication and interpersonal skills
• Flexible, solution-oriented approach with an ability to work under pressure with minimal supervision
• Ability to manage multiple tasks
• A can-do approach to work
• Team-player